ARTIST INFORMATION

ART SHOW Spaces are now Sold Out!!

If you were not able to reserve a space - you might want to consider the Artist's Concourse.

IMPORTANT PDF Files - Artist Control Sheet and Bid Sheets

Show Set-up Instructions

Linked as PDF files are the control sheets as well as bid sheets for the LosCon 29 Art Show.   You must use our bid sheets.   Remember to fill out the bid sheets completely - try to type them.   Include your artist number (you should have received it in the mail) and be sure to state the medium.   Contact me (Elayne Pelz) if you need more sheets (and can't download them here) - or just copy the ones you received in the mail.

PDF Files - Control Sheet and Bid Sheets

Remember all Control Sheets must be returned no later than November 22, 2002.   We are computerized and need time to enter your pieces into the system.   No, this does not mean that you can't make changes!   I understand pieces not being returned from another show or not being finishd.   Just do your best.   Changes can be done when you check in your artwork.   DO NOT SEND BACK YOUR BID SHEETS!!   Bid sheets are to be attached to your artwork and delivered at the same time as your art!

Check-in for artwork will be Thursday evening, November 28 from 7:00 PM until 10:00 PM and 9:00 AM until 12:00 noon Friday, November 29 [see the schedule above].   Your art must be hung and labeled by 12:00 noon on Friday.   The auction will be at 12:00 noon Sunday, and check-out will be from 2:00 PM until 6:00 PM on Sunday.   Please contact Elayne Pelz ahead of time if you will have problems with this schedule.   We will try to make other arrangements.

Fees and Space Arrangements

Space is available in units of panels (which are 4 feet high by 3 feet wide) and half tables (4 feet long by 2 ½ feet wide).   Each unit is $7.50.   Space is initially limited to 6 units.   Extra space may be available closer to the show.   Please let us know if you'd like extra space.   Jewelry or other small items must be placed in the artist's own case, which must be placed on at least a half table.   There must be space for bid sheets as well as the case.   Our panels are made of pegboard, mounted on pipe frames.   The largest continuous panel section is 6 feet wide, consisting of 2 side by side panels.   All bays are U-shaped:   some are 3 feet by 6 feet, consisting of 3 foot sides and a six foot middle; others are 6 feet by 6 feet, with all sides of the "U" 6 feet long.

A commission of 10% will be collected on all sales.   There is a non-refundable $20 handling fee for art that is mailed in.   This fee must be received before the Art Show will hang mail-in art.   In addition, mail-in art must include $20 for return shipping and insurance.   Any portion of the $20 not needed for return shipping and insurance will be refunded.   If $20 is insufficient for return shipping, the excess will be deducted from sales.   If sales are insufficient, the artist will need to send the extra amount before art can be shipped.

Entries are limited to original works with a theme of Science Fiction, Fantasy or Fandom.

Reproductions of any kind are allowed, but only one copy of any particular piece may be hung.   Pieces that differ only in size and/or coloring do not qualify as separate pieces for purposes of this restriction.

The following are not permitted:   works judged to have libelous content in regard to known persons and/or well-known characters; works that violate copyright or trademark protection.   Works judged to be obscene will not be permitted.   This Art Show is open to all Convention attendees, including minors.   We don't need the hassles such works can create.   Noisy or annoying works will be turned off.   Please exercise discretion and be aware that the decisions of the Art Show Director on these matters are final.

Two dimensional works must be matted, mounted or framed to aid in hanging.   If you don't provide a hanging method, bull dog clips are likely to be used.

There will be no Print Shop.

All artwork must be clearly labeled.   Please make sure that your artwork has your name and address on the back or bottom of it, as well as the title of the piece.

All fees must be paid in advance.   You will not be assigned space, nor will space be reserved for you unless you have (1) returned a signed copy of the reservation form and (2) paid your fees.   Reservations will not be taken over the phone or by e-mail!

Artists will be sent a confirmation and be assigned an artist number on receipt of the reservation form and fees.   Bid sheets, control sheets and mail-in instructions will be sent to artists about 6 weeks prior to the Convention.

Artists are responsible for their own insurance.   Check your homeowners policy:   you may have appropriate coverage there.   We will do our utmost in caring for your artwork, but we must require that all artwork be sufficiently sturdy to be handled with a reasonable amount of care.   Items may have to be moved during the show or for the auction.   This is just not the place for excessively fragile items.

The number of bids required to send a piece to auction is 5.   The auction will be held on Sunday December 1, 2002.   There will be no Quick Sales.   There will be no separate after close-out prices, however, you will have the option of allowing a piece to be sold at minimum bid after close-out or not. Remember, pieces will be sold to the highest written bid if they have fewer than 5 written bids.

Once entered in the show, conditions for sale of artwork (amount of minimum bid, Not-for-Sale, etc.) may not be changed.   No artwork may be withdrawn before 2 pm on Sunday, December 1st.   All artwork (except mail-in art) remaining past 6 pm on Sunday, December 1st will be considered abandoned.

The use of Styrofoam packing chips is strongly discouraged.   The Art Show staff hates them.   The Art Show Director hates them.   They make an appalling mess.   Please consider some other form of protection for your mail-in artwork.

There will be no photography or video recording of any kind in the Art Show unless cleared in advance by the Art Show Director.   The artist or agent must consent and be present during photography.

There will be absolutely no payments to artists at the convention.   Payments will be mailed as soon as possible after the convention, but please keep in mind that we need to wait for credit card payments to clear and that can take 30 days.

The judgment of the Art Show Staff on Art Show matters in final.

You need not be a member of Loscon 29 to enter the Art Show, but you must be a member of the Convention if you wish to do anything besides hang and take down artwork.

IMPORTANT PDF Files - Control Sheet and Bid Sheets