Loscon 28 - Art Show

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November 23 - 25, 2001
Hilton Burbank Airport

Art Show
This year's theme:
Education... Building the future one mind at a time.

Rules and Information for Artists

Contact Information
Artists and the Con
Basic Rules
Money Matters
Logistics
Participating Artists
Registration Form Opens in new window

Also check out our Artists' Concourse!

NOTE: the Art Show has officially SOLD OUT.

Any payments received after 11/19/01 will be held and the artists put on a wait list in case there is a last minute cancellation. After the con is over, all funds held will be refunded if we were not able to accommodate them during the show.

In an attempt to save postage and speed the information flow, for those artists who have email and indicate that they wish to receive information via that medium, we will be doing 99% of our communication via this website and email.

Contact Information

This show is being brought to you by Jerome Scott and Elizabeth Klein-Lebbink.

Mailing address for correspondence and Mail-In Artwork is:

J. Scott/E. Kein-Lebbink
1010 E. Acacia
El Segundo, CA 90245
(PLEASE: do not mail in artwork before we send you the appropriate forms)

Phone: (310) 640-0949
Call in the evenings (after 7:30 PM West Coast time) if you want a live person, or leave a message 24 hours a day.

Fax: (310) 640-8483

Email: artshow@loscon.org

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Artists and the Con

Message from the Directors

Loscon is sponsored by the Los Angeles Science Fantasy Society (LASFS). Online at http://www.lasfs.org. LASFS is a non-profit organization run entirely by volunteers. If you attend the convention, please consider volunteering.

We are hoping to provide a fun, hopefully profitable, and varied art show, for both the Artists and attendees. To this end, if you are unable to attend, please recommend this site to a fellow artist who works in the SF/Fantasy genre and could use some exposure. We're always looking to help out new talent!

Memberships:
If you attend you must have a membership. Mail-in artists who do not attend the actual convention DO NOT have to purchase a convention membership. We are expecting attendance at this convention to be between 1200 to 1600 fans.

We repeat:
You do not need to be a member of LOSCON28 to enter the Art Show, but you must be a member if you wish to attend any other convention activities.

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Basic Rules About The Show

Space:
Art Show space is available in units of panels or half tables. A panel is 3' wide by 4' high, and is made of pegboard. Materials for hanging artwork will be provided by the convention. Table space is approximately 4' long by 2.5' deep, half of a standard hotel table. Each unit of Art Show space is $7.50. Requests for more than 8 units of space must be cleared with the Art Show Directors in Advance. Space 4' high by 6' wide (2 panels side by side) is available by request on the entry form.

Jewelry:
Jewelry must be displayed in the artist's own display case, and the case placed on a table. A lockable case is strongly suggested (we do not have the manpower to watch all the jewelry at all times and jewelry is typically small and easy to conceal). Enough table space must be purchased to hold the display case and any bid sheets for the jewelry. NOTE: often the jewelry pieces are small and when there are a lot of them the space for the bid sheets may exceed the space required to display the case. Please allow for this when purchasing space. The bidders need to be able to write on the bid sheets and this requires flat hard surfaces (i.e. Table top space).

Prints and Print Shop:
Reproductions are allowed, but only one of any particular piece may be hung. You may put a notice on the displayed print directing the con-goer to the print shop for additional copies. If you wish to participate in the print shop, please check the appropriate box on the entry form and we will send you the appropriate paperwork.

Works not Acceptable:
Works judged by the Art Show Staff to have libelous (as opposed to humorous, satirical or caricature) content in regard to known persons and/or to well known characters will not be accepted. Copyrighted characters should be acknowledged somewhere on the Art.

Works depicting XXX rated hardcore pornography will not be accepted. This Art Show is open to the general public, including minors, and frankly, we do not have insurance to defend against claims of pornography. Works depicting lesser rated acts or poses may be displayed with some portions of the works concealed at the discretion of the Art Show Staff.

Display requirements - 2D:
Two dimensional works must be matted, mounted or framed to aid in hanging. If the matte or mounting is fragile (unable to withstand repeated clamping by a bulldog type clip), the artist must provide instructions or alternate methods of attachment.

All artwork must be clearly labeled.
Please include the title of the piece, your name and address. If you use an alias, fan name or business name, please be consistent. We will provide blank bid sheets on which this information must also be entered. Please do not use bid sheets from other conventions as we will be forced to re-do them to our format.

Artists are responsible for their own insurance.
Check your homeowner's policy; you may have appropriate coverage there. We will take reasonable care of your artwork in the show, but the convention can not acquire expensive extra insurance for the Art Show.

All artwork must be able to withstand reasonable, careful handling by the Art Show Staff.
It may be necessary to move your art during the course of the show to correct problems, present it to the buyers better, to show at the voice auction or to process for final sale. We want your work to go home with the buyer in perfect condition. Please help us by not sending fragile artwork!

Once entered in the show, the conditions of sale (minimum bid, not-for-sale, etc.) may not be changed.
No artwork may be withdrawn from the Art Show before NOON on Sunday. If there is a conflict between your control sheet instructions and the bid sheet, the bid sheet will be modified. Please double check your data.

Voice Auction:
Pieces that receive 6 or more written bids will be sent to the voice auction on Sunday afternoon (Exact time to be scheduled and announced later).

Photography/Video:
There will be no photography or video recording of any kind in the Art Show unless cleared by the Art Show Directors in advance. The artist or agent must be present and consent to any photography or recording. It is ALWAYS assumed that the artist has not released any of the reproduction rights unless we are specifically informed otherwise on your paperwork.

The judgment of the Art Show Staff and Directors in all matters of the Art Show is final.

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Money Matters

Fees:
Art Show Fees are $7.50 per unit of Art Show. A unit is either a panel or half a table. Panels and tables may not be subdivided without prior arrangement.

All Art Show fees must be paid in advance. Checks should be made payable to "LOSCON28" and drawn on an American bank. International Money Orders, in US Dollars are also acceptable. If you have currency conversion problems, please contact us for more options. Checks which are returned due to Non-Sufficient Funds will be subject to any fees which the banks may levy and the artwork will be held and not displayed until the check and all fees related to it are made good.

Sales:
We track all buyers. Buyer information is available on request.
We do not do "quick sale" at this convention.
We do our best to prevent bidder fraud (scratching off a bid, entering someone else's name) and will endeavor to protect the Artist in these matters.

We must charge sales tax. However, the convention has a sales tax number and we will provide you with it at close-out so that you can assure the IRS that the appropriate tax has been collected by the convention. Sales tax will be added on top of the price(s) you list on your bid and control sheets.

Commission:
A 10% commission will be collected on all sales. This covers cost of the room, supplies, postage, printing, phone lines for credit card sales, etc.

Mail-in fees:
Mail-in artists must include $20.00 for return postage and shipping insurance. We will return your art to you via the same method it arrived and insured to the value of the art remaining on the control sheet. Any excess money not used when the work is returned will be refunded to you with payment for pieces sold. On the other hand, if more money is needed to return your artwork, it will be deducted from sales. Artwork of artists who have insufficient sales and do not send return postage money will be considered abandoned and will not be returned. There is a further $10.00 non-refundable handling fee for mail-in art. This is a total of up to $30.00 in mail-in related fees (depending on your individual postage and insurance costs).

Final Accounting:
There will be absolutely no payments to artists at the convention. Payments will be mailed as soon as possible, approximately 20 days after the convention.

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Logistics

Check-in: Noon to 6pm on Friday, 23rd of November
Art Auction: to be determined
Check-out: 3 to 5pm on Sunday, 25th of November
Promptness at checkout is appreciated. Remember -- we want to go home, too.

The Registration Process

If you send in the registration form and payment, you will be registered and receive an artist's number and the appropriate forms to fill out. Then, depending on whether you are attending or mailing in your art, you will go through the following steps:

Mail-In Artists

Shipping Instructions:
Please pack your artwork securely. We want the piece to get to the show in perfect condition, to attract buyers and higher bids. If the contents of the box shift when it is shaken, please add more packing material, such as crumpled newspapers, etc. This will help prevent damage to the contents, especially to the corners! (Please do not use plastic packing peanuts as they tend to make a mess which is hard to clean up due to static cling). Please include instructions for the location of your artwork on the panels. A map is a very good idea as it lets you see if your work will fit on the space you purchased - remember to allow for the bid sheets.

Artwork being sent to the convention should be sent to the contact address above.

Please time your shipment to arrive by Friday, November 16, 2001. This will give us time to process your artwork before the convention. Packages may be sent by US Mail, UPS, FED/EX, or other delivery service. Our delivery entry is secure and signatures should not be required.

Returns:
Artwork being returned will be shipped within one week after the convention. Please let us know how you want it shipped back. The shipments will be insured for the total of the minimum bids of the artwork enclosed, up to $600, or the maximum allowed by the specific carrier. Payment for artwork sold and a refund of excess shipping money will be made in a separate mailing. We do have our own UPS and FedEx accounts, thus avoiding the expensive box-and-ship outlets and saving money for the artists.

Artist Check-In / Check-out for Attending Artists
Check-in time will be between 12 noon and 6 pm on Friday the 23rd of November, 2001. Please show up with your art and paperwork (which will have been mailed to you previous to this time), and you will be shown to your assigned panels where you will hang your art. The Art Show will provide hooks and bulldog clips. When you have finished hanging your art, present your control sheet to the Control Desk and we will verify your pieces. Then enjoy the con! You're done!

Check-out time for unsold artwork will be between 3PM and 5PM on Sunday, 25 November 2001.

If, for some reason, you need an earlier check-out time, let the Art Show Directors know before the convention. Special considerations will be made for artists trying to catch flights, but please let us know in advance.

You are required to take your unsold artwork off the panels and bring the Bid Sheets to the control desk. This allows us to account for every piece of artwork in the show, making sure that no pieces are missed.

If you need to designate another person to check out your art, please let the Art Show Directors know in writing as soon as possible. We will not release your artwork without a written authorization on record.

Artwork may not be removed from the Art Show until it has been checked out.

If an emergency arises during the convention, and you can not pick up your art at the designated time, and are unable to designate someone else to pick up your art, please contact the Art Show Directors as soon as possible. An alternate check-out can be arranged, or the artwork can be shipped.

Unless prior arrangements are made with the Art Show Directors, all art left after 6PM on Sunday will be considered abandoned.

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