Board Minutes, November 2015 PDF Print E-mail

Board of Directors Meeting
November 8 , 2015
Chairman of the Board, Karl Lembke
Board Secretary, Marty Cantor

Board Members in attendance: Karl Lembke, Marty Cantor, Gavin Claypool, Mike Thorsen, Nick Smith, Elayne Pelz, Michelle Pincus, Rob "Gizmo" Powell, Christian McGuire and Marcia Minsky. Warren "Whisky" Johnson had an excused absence.

Members and Guests: Lee Gold, Barry Gold, Joe Zeff, Matthew B. Tepper, Tony Benoun, Sherri Benoun, Debra Levin, Frank Waller, Tom Safer.

Called to order: The meeting was called to order at 11:07 am. The Chairman welcomed us to the Sunday, November 8th, 2015 meeting of the Board of Directors. New board members have been elected - congratulations. They take office in January.

Minutes: The minutes of the meeting of October 13th, 2015, were accepted as presented.

New Members: There were ­7 applications for membership from fans who paid their $10 application fee: Jonathon Flagg, Emmanuel Camacho, John Kaser, Miko Estacio, Matt Gill, Tom Nicolaides, and Beth Nicolaides. They were accepted unanimously.

Treasurer: (Elayne Pelz): We have money in the treasury - see treasurer for details.

30-second Reports:

Chairman (Karl Lembke): Still working on picking a committee for the Code of Conduct committee.

Vice Chairman (Christian McGuire):  No report.

Secretary (Marty Cantor): No report.

Publications (Marty Cantor): No report.

Comptroller (Gavin Claypool): Lee Gold brought up meetings at Freehafer Hall and asked Gavin about the meetings at Freehafer Hall in the By-Laws.

Quartermaster/Supplies (Mike Thorsen): This month: 231 units bringing in $252.00. (The difference has to do with two items being sold at higher than the usual costs.) Total units to date: 34,476, and total monies to date: $29,439.75 We purchased paper products, propane, couch repair products, and some miscellaneous items.

Library (Warren “Whisky” Johnson): (Gavin): Packing up books for LOSCON sales.

Archives (Marcia Minsky): Very busy the past couple of weeks, working with Elayne. (Elayne): We have 8 reel-to-reel tapes. She found a place to convert them for $15 each. It was moved, seconded, and passed that Elayne get these tapes converted for $500 maximum. // Karl mentioned that he has been digitizing APA-L's and has done over 2,000 or them. There are some issues missing and some which were incomplete. It was pointed out that June had copies and that Don Fitch was in the process of disposing of items - he had a garage full of "stuff" including APA-Ls so that he can move into an assisted living center.

Physical Plant (Elayne Pelz): No report.

AV Equipment (Rob Powell): Monitoring the situation for the VCR. 

Events (Nick Smith):  (Marcia): 21st of this month starting at Noon, Staging for LOSCON. The truck will be loaded on Wednesday, the 25th at 6 pm. Truck unloading at the con will start around Noon on the 26th. At the hotel there will be a Thanksgiving meal for workers. (Michelle): her LOSCON is making progress. // Nick has tracked down a Live Theater Ticket Agency represents theaters not far from our old clubhouse, theaters which often present sf-themed work. We can possibly organize outings to some of these theaters. Typically tickets are 1/2 off if we do it a week in advance. Upcoming events can be mentioned on our Facebook page and in DE PROF if it is in the early part of the next month (or later).

Recruitment, and Marketing Committee (Michelle Pincus): Working with Columbia Memorial Center (the Shuttle Thingie) on a project.

(Significant Others)

Club President (Matthew B. Tepper): Still having meetings. Telling members that the Board will be meeting in January and not be meeting in February. Mentioning to members that prospective LOSCON bids should be presented to the Board in January.


WEB MASTER (Barry Gold): Looking for successor in future. And still needs help with Joomla. // Lee Gold mentioned that the Standing Rules were possibly vague and/or inaccurate about the LASFS meeting at Freehafer Hall. This was discussed.


Unwelcome guests and homeless issues: Gavin led a discussion about what we should do about homeless people coming into the clubhouse.


Karl thanked the Board members for being able to cite is Board experience as Chairman as helping him get his promotion at work.

The next meeting will be on December 13, 2015 and the Gift Exchange on the 11th.


Elayne : audio tapes and outside painting.

The Board adjourned its meeting at 11:57 am.

Respectfully submitted,
Marty Cantor, Board Secretary


Last Updated ( Thursday, 05 January 2017 )
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