Board Minutes, July 13, 2014 PDF Print E-mail

Board Members in attendance: Karl Lembke, Marty Cantor, Marcia Minsky, Michelle Pincus, Gavin Claypool, Milt Stevens, Rob Powell, and Elayne Pelz. Mike Thorsen, Christian McGuire, and Warren “Whisky Johnson have excused absences.

Members and Guests: Joe Zeff, Barry Gold, Lee Gold, Greg Bilan, Scott Beckstead, Matthew B. Tepper, Tony Benoun, Sherri Benoun, and Ed Hooper.

Called to order: The meeting was called to order at 11:10 am. The Chairman welcomed us to the Sunday the July 13th meeting of the Board of Directors.
Minutes: The minutes of the meeting of June 8, 2014 were accepted as corrected.

New Members: There was ­1 application for membership. This was submitted by Dr. Charlie Jutiz. He paid his $10 and was accepted.

Treasurer: (Elayne Pelz):  We have some money - see the Treasurer for details. There will be a big auction next week.

30 Second Reports:

Chairman (Karl Lembke): No report.

Vice Chairman (Christian McGuire): (Absent)

Secretary (Marty Cantor): We are still getting some new people from the Friday Night Dice Meet Up, a few of whom have joined LASFS. (I will have a report as Procedural President in the appropriate part of the meeting.)

Publications (Marty Cantor): No Report.

Comptroller (Gavin Claypool): There is a possible conflict about officer titles. The Secretary mentioned that our naming practice is in line both with the law and with how companies name their officers. Elayne and Karl pointed out that the problem may lie in how our by-laws are written.

Quartermaster/Supplies (Mike Thorsen):  (Secretary) Mike Thorsen asked the BoD to give him an excused absence as his brother got him a 6 day job with most of it being in San Francisco. (This job was from last Wednesday through tomorrow.) He sent the following as Quartermasters report: “No vending machine totals available this month. Paper towels and solid hand soap were purchased for the club this month; and, so far, no one has managed to render either unusable. Scratch Galloway has graciously donated 16 pounds of sugar to the kitchen coffee service, as well as several boxes of sugar-free, single-serving drink sticks for the on-site enjoyment of LASFS members who buy or bring bottled water to the club.” // Marcia has taken over 2nd Sunday duties. Money was obtained to purchase second Sunday supplies.

Library (Warren “Whisky” Johnson):  (Acting temporary librarian Gavin): Shelving backlog has been caught up. // Elayne wants to cull collection as we have run out of shelf space with both library and storage being at capacity. Elayne is proposing old sf magazines be the first items to be culled. There was a discussion about this. Karl wondered if we should trust the librarians to make the choices and then said that they could present a list of what they propose to cull.

Archives (Marcia Minsky): She has not yet connected to Julia Ree from Eaton. // Karl reported that the scanning of APA-L disties is about 57% and there was a preliminary (and small) discussion of what to do with the paper copies of APA-L in the APA-L Room.

Physical Plant (Elayne Pelz):  The light at the front of Freehafer Hall was fixed. We need some new ceiling tiles. Rob: there are ants in kitchen area. // Marty Cantor reported that he contacted Dewey Pest Control, found that the person who had set the traps was now working at another location. The person taking his place had come to the club the next month when LASFS was closed. I spoke to the supervisor and told him about the agreement that I would be at the club by 4:30 pm every Thursday and would open the club to the Pest Control person at that time - and the new person on the route showed up the next Thursday. Actually, he showed up a bit early but Mike Thorsen was here to let him in. I showed him where traps and bait stations had been placed inside and in the geranium, Mike had shown him the bait stations in the courtyard. When he next shows up I will point out the roach problem areas - the APA-L Room has had a few of those critters.

AV Equipment (Rob Powell): Rob has been informed that blu-ray player is not functioning. He has not had time to check on it.

Events (Milt Stevens): Eylat requested and was granted permission to hold a Chili-cook-off on February 8. Due to a conflict with Gally, it was mentioned that March would be better. // Westercon: there are seated Westercon committees for the next two years: San Diego and then Portland.  // Michelle: Science Day was very successful. We now have a strong relationship with the Planetary Society. We made $180. // Marty Cantor reported that there might be a Heinlein Society programme item in September, commemorating an anniversary of Heinlein's first published story. // Karl read out Charlie’s report about LA4000. We made about $1,000 gross, $800 net. It was moved, seconded, and passed to appropriately file this report. //Scott Beckstead reported about the upcoming LOSCON: there are a couple of glitches but things are coming along. // Marcia reported on next year's LOSCON: things are coming along fine. GoHs: David Mattingly as Artist Guest of Honor, Bobbi Armbruster as Fan Guest of Honor, Jim C. Hines as Writer Guest of Honor, Douglas Adams as Ghost of Honor, and Cal Cotton (The Moor Tarik) as Special Ghost of Honor.

Fund-raising and Recruitment (Michelle Pincus): Michelle is still working with the Pasadena Library for their big anniversary.

(Significant Others)

Marketing Committee (Michelle Pincus):  No report.

Club President (Marty Cantor): As the new Procedural President I have instituted a few changes in the meetings. Firstly, as I feel that the members should have a better idea of club finances, I have brought back the Treasurer’s Report. I have added a new item, a Report from the Board and I hope that any Board member who wants to mention something to the membership takes advantage of this time at the Thursday meetings to say things to the club. I have also made a few minor changes.

WEB MASTER (Barry Gold): There are new composite photos of the Board and Procedural Officers (sent by Mike Thorson) of the Board on-line. Photo permissions have been acquired.


Barry Workman Sainthood Credit (for bookcases): Mike Donahue also did this work. both donated all of their time and purchased all of the material for these bookcases. This was moved, seconded, and passed.

Building maintenance: With extra money we have, we need some work done on the exterior of the building. One item is for a crack in the ceiling Elayne has found - Elayne thinks it might just be cosmetic. It was moved, seconded, and passed to get a quote on this. (We have about $3,000 extra at the moment.) We did discuss colour.


The next meeting of the Board will be on August 10, 2014.


Elayne said that we have a storage problem and we do not have space in the meeting room for large events. There was a discussion of needing a new building with more space. This will be VERY far in the future.


Adjournment: The Board adjourned its meeting at 12:11 pm.

Respectfully submitted,
Marty Cantor, Board Secretary

Last Updated ( Thursday, 16 October 2014 )
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