Board Minutes March 9, 2014 PDF Print E-mail

Board Members in attendance: Karl Lembke, Marty Cantor, Marcia Minsky, Michelle Pincus, Eylat Poliner, Mike Thorsen, Gavin Claypool, Warren “Whisky” Johnson, Elayne Pelz, and Christian McGuire. Rob Powell had an excused absence.
Members and Guests: Matthew B. Tepper, Frank Waller, Joe Zeff, Scott Beckstead, Ed Hooper, David Okamura.

Called to order: The meeting was called to order at 11:02 am. The Chairman welcomed us to the March 9 meeting.
Minutes: The minutes of the meeting of February 9, 2014, were accepted with one abstention.
New Members: There were 5 applications for membership. These were submitted by: Diane Osborne, Heather “Scooter” Milne, Carol Trible, Robert Senger, and Walter Bartel. They have paid their $10 and were all accepted.

Treasurer: (Elayne Pelz):  See Treasurer for details.
30 Second Reports:
Chairman (Karl Lembke): No report.
Vice Chairman (Christian McGuire):
Secretary (Marty Cantor): No report.
Publications (Marty Cantor): There might be a problem replacing the Gestetner with a business-type printer which will work with a computer with an XP Home operating system – the computer we now have. I may have to also purchase a computer – and software I can use – which will run the kind of printer we should get.
Comptroller (Gavin Claypool): Elayne reported that the taxes were filed.
Quartermaster/Supplies (Mike Thorsen):  Soda units sold: 29,011 units to date, 300 units this period. Soda money: $23,786.25 date, $305.00 for this period. // The Quartermaster purchased paper products  and other miscellaneous things.
Library (Warren “Whisky” Johnson): (Elayne): 3 or 4 boxes were destroyed by the rats and Whisky will go through them to see what can be salvaged, unlisting and disposing of the damaged books. Elayne will be getting together with Whisky to see what can be done in the library so that we can be reshelving and boxing books.
Archives (Marcia Minsky): We have archives – nothing has been recently donated.
Physical Plant (Elayne Pelz): Dewey Pest Control had not charged Karl’s credit card so she took care of that glitch with the company. She will also be getting Dewey set up with the monthly plan. // Phone changed over to a much cheaper plan. // Roof leaks and this will be patched on Monday.
AV Equipment (Rob Powell): The complication we had last week was due to the laptop computer. No reports on any other problems.
Events (Eylat Poliner): There were 12 entries for Soup and Stew Bowl – it was well and tasitly received. // (Scott) LOSCON 41 is going along nicely. All guests are confirmed and nobody has canceled. // LOSCON 42 (Marcia) A LOSCON bid chaired by Marcia and Robbie was presented to the meeting. One GoH has accepted and Douglas Adams will be Ghost of Honor. Marcia contacted his estate and they graciously accepted.
Fund-raising and Recruitment (Michelle Pincus): Moving forward on the fundraising mentioned last month but nothing more to report at this time.
(Significant Others)
Marketing Committee (Michelle Pincus): We are the full but junior partners with Pasadena Public Library programme 30th anniversary. We will be featured prominently in all their advertising and flyers. September is their Science Fiction month. They will be presenting a certificate to Larry Niven in honor of his 50 years as a professional SF writer. This will be on  September 20th . They will be creating book marks and there will be SF authors mentioned on them with the authors being the most influential ones of each decade. // Web site is set up for the science event in June and I have already started passing out flyers.
Club President (Eylat Poliner):  We have meetings. We are celebrating our 4000th meeting on April 10th. // Every programme through June 28th is programmed – with no videos.
WEB MASTER (Barry Gold): Marty reported that the Gold’s are away until the 16th and have not given me anything to report except that the web site is still there.
The Petition: This petition was presented to us last month and it states: “We move to terminate the membership of Harold Goldstein for inappropriate behavior at LOSCON 40, an event of the LASFS.” It was signed by a sufficient number of members to bring it before the Board for consideration. There was a discussion of adding the Art Show bounced check to the petition. The petition was accepted As Is. This was moved and passed with two abstentions.
Stuff in APA-L room (Marty): Marty brought up the design of the collating cabinet and having to make it shorter because of moving the ladder out from the wall. This cabinet is shorter than what is really needed to handle collation of APA-L. Since the table next to the window no longer has the recording equipment on it and next to it, just a lot of Rob’s things, Marty proposed that Rob could now store his stuff on top of the current collating cabinet; and, as we now have more tables than we can possibly deploy, he would like to take one of the 6 foot tables and place it under the window and use that for collating. The peg-board with notices and stuff also has to be hung someplace. There was discussion of this.
Policy for Google Glass and other private recording hardware (Christian): Christian discussed the uncomfortableness of being recorded surreptitiously. David Okamura mentioned that a sign forbidding photography might be put up. Elayne moved that we form a committee to bring this up next month. Marcia, Michelle, Scott, Christian, Eylat, and Tepper were appointed.
Rat Report (Marty, Elayne): The technician from Dewey Pest Control inspected the traps and no rats were found. All possible entrances/exits had been previously blocked except for one left unblocked so that the rodents could exit the building as the poison in the traps make the rats very thirsty and there is no free-standing water in the building. If, after the next visit by the Dewey Representative there are still no rats in the traps, the last exit will be sealed and bait stations will be placed in various locations and we will then be getting Dewey Pest Control giving us monthly visits.
Zero Tolerance for LASFS (Eylat): Eylat mentioned that there are convention attendees who want a zero tolerance policy. Scott feels that a zero tolerance is never a good idea. Christian mentioned that what many authors and others are wanting is not a zero tolerance policy: it is a policy which has flexibility but has firm, ultimate consequences. What we need is a policy which is firm but has flexibility. Basically, a harassment policy. This was moved to committee: Eylat, Christian, Karl, Michelle were appointed.
Christian feels that there should be a harassment policy and weapons policy for LOSCON which is put into the Standing Rules for LOSCON.
LOSCON: Possibly moving to another weekend in the Fall. (Possibly Columbus Day.) There was a general discussion about moving. A survey of LOSCON members was also brought up. // Proposition: phase out or minimize pass-on memberships. Christian felt there should be a policy about free memberships. Elayne feels we can make a by-laws change. Elayne will have proposed by-laws changes for next month. //Christian talked about space utilization in the Con hotel, getting rid of the Meridian room and getting a concession from hotel. Moved that Christian has authorization to give away the Meridian Room and move the con to a different weekend. This was passed with one abstention.
Open Forum:
Thorsen brought up the code of conduct he e-mailed to the Board. Will send it again.
The next meeting of the Board will be on April 13, 2014.
Adjournment: The Board adjourned its meeting at 12: 28 pm.
Respectfully submitted,
Marty Cantor, Board Secretary
Last Updated ( Tuesday, 15 July 2014 )
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