Board Minutes November 10, 2013 PDF Print E-mail
Board Members in attendance: Karl Lembke, Marty Cantor, Rob Powell, Marcia Minsky, Michelle Pincus, Eylat Poliner, Mike Thorsen, Gavin Claypool, Warren “Whisky” Johnson, Elayne Pelz and Christian McGuire.
Members and Guests: Greg Bilan, Scott Beckstead, Lee Gold, Barry Gold, Joe Zeff, Frank Waller, Matthew B. Tepper, Gregg Barrett, June Moffatt, George McUrso, Sundance, Barbara Harmon, David Okamura.
Called to order: The meeting was called to order at 11:10 am.

Chairman (Karl Lembke): Welcomed us to the November 10 meeting.

Minutes: The minutes of the Meeting of October 13, 2013, were accepted as presented.

New Members: There were applications for membership submitted by Polly Aylor, Jason DuVall, Jose Hernandez, Daniel St. George, David Popovitch. They paid their $5 and were accepted unanimously.

Treasurer: (Elayne Pelz): No money, no report.

30 Second Reports:

Chairman (Karl Lembke): Got a report from Peter Santell: the keyholder for the event had not showed up for Brett’s Anime, took care of it by calling somebody to lock up. A town meeting seems needed.

Vice Chairman (Christian McGuire): No report.

Secretary (Marty Cantor): No report.

Publications (Marty Cantor): The Publications Person has reprinted the Rules of the Gift Exchange as a separate publication available on the Publications Shelf and will also be available in the December De Profundis. // At the Gift Exchange itself, Dale Hales will be again providing hot, spiced cider, and I hope to have a modicum of pot luck goodies. Also, I will be setting up early enough so that people bringing gifts early can be properly greeted, and I will immediately drop anything I am doing so that I can accept their gifts and they will not have to enter the gifts later.

Comptroller (Gavin Claypool): No report.

Quartermaster/Supplies (Mike Thorsen):  Soda units sold: 27,774 units to date, 306 units this period. Soda money: $22,539 to date, $306.00 for this period. // Purchased paper towels, toilet paper, bug spray, things like that. We have some weak lighting tubes in the library and another propane tank so we will need about $40 to take care of these items. // There was a discussion about cleaning the propane grills.

Library (Warren “Whisky” Johnson): Yes, we have a library. There was a discussion about maybe getting a storage locker for the overflow of books. (This is getting critical.)

Archives (Marcia Minsky): Last month there was a NoHo Lit. Crawl and we were mentioned in its programme flyer – the flyer will be filed.

Physical Plant (Elayne Pelz): No report.

AV Equipment (Rob Powell): The Dr. Who item might not work out, given our bandwidth limitation and whether or not it will be on-line accessible.

Events (Eylat Poliner): The Soup Bowl is being moved from the January 2nd Sunday to February 9, 2014 (also a Second Sunday). // Chaz is wondering if he could have his CosPlay Sewing Circle event on February 2 – the board agreed. // Christian: LOSCON 40 is still happening and now has programming. Handicapped Access is looking for two wheelchairs and acquired one from a neighbor’s sidewalk as it was being discarded (but that one needs a bit of work). Elayne is giving LOSCON another one. // LOSCON 41 has its Fan GoH. No additional staff, yet.

Fund-raising and Recruitment (Michelle Pincus): No major reports. Moving forward on on-going items.

(Significant Others)

Marketing Committee (Michelle Pincus): No Reports.

Club President (Eylat Poliner):  No reports – we have Thursday night meetings.

WEB MASTER (Barry Gold): Omni On-Line Magazine is thankful for web site letting them use photos from our web site.


Westercon (Elayne Pelz): Another group is interested in taking over Westercon. It was moved, seconded, and passed that we keep Westercon: there were three abstentions.

Galaxy Press / ASI award (Michelle Pincus): Author’s Services and Galaxy Press want us to present an award for 75th Anniversary for first publication to L. Ron Hubbard (who is a member). There was discussion about giving awards to other member authors of prominence who are club members. This was moved, seconded, and passed (with two abstentions) that we (with Galaxy Press) acknowledge the 75th Anniversary of L. Ron Hubbard’s first published story.

Museum of SF (Michelle Pincus):  There was a discussion of the proposed new Museum of SF in Washington DC. Elayne moved that we table this for our next meeting with Michelle and Elayne gathering information about this new entity. This was tabled for one month.

Monthly event (Sundance): Sundance wanted to hold a monthly event with emphasis on electronic media. (Needs information about collecting dues and needs a keyholder.) It was moved to give Sundance an opportunity to do this, starting in January, to see how it goes. This was seconded and it passed (with the date to be determined and with two abstentions). Sundance mentioned that he also wants to start a collection of old video equipment and this was discussed. It was brought up that storing these items will be a problem.

Children’s Dues / Application Fee increase (standing rules amendment): Two resolutions will be presented to the Society at the December 5, 2013, meeting for first consideration.

Resolution #1: Resolved, that Society Standing Rule 4 be amended to read as follows, effective January 1, 2014: 4. Membership application fee is $10.00. [The effect is to raise the application fee from $5 to $10.]

Resolution #2: Resolved, that Society Standing Rule 4 be amended by adding the following clause, effective January 1, 2014: 4. ... Children under seven years of age are not required to apply for membership. [Effect is to clarify the membership status of minors; now children seven years and older are expected to apply for membership in the Society after they have attended their three meetings as a guest (like all other prospective members), if they wish to continue attending. They will have all rights and privileges as other members, with the exception of serving on the Board of Directors; the Society bylaws require that Directors be 18 years of age or older.]

The joining fee raise passed unanimously. The membership rule passed with one abstention.

Christian mentioned that we have been accidentally running the LOSCON vote incorrectly, running it not in accordance with the rule which says a minimum of 90 days following the preceding LOSCON. It was proposed that we change the vote to the Second Sunday in March, following the rules as written as best we can. (There was one abstention.)

Christian proposed that the lack of attending Board members in January means that we not have a meeting that month and that Marty can open the club at Noon. This was passed with two abstentions.

Open Forum:

The next meeting of the Board will be on December 8, 2013.

Adjournment: The Board adjourned its meeting at 12:46 pm.

Respectfully submitted,
Marty Cantor, Board Secretary

Last Updated ( Thursday, 12 December 2013 )
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