Board Minutes, July 14, 2013 PDF Print E-mail

Board Members in attendance: Karl Lembke, Marty Cantor, Elayne Pelz, Rob Powell, Marcia Minsky, Michelle Pincus, Eylat Poliner, and Christian McGuire, Mike Thorsen, and Gavin Claypool. Warren “Whisky” Johnson had an excused absence.

Members and Guests: Lee Gold, Barry Gold, Greg Bilan, Ed Hooper, Matthew B. Tepper, Tony Benoun, Sherry Benoun, Joe Zeff, Mary Ann Canfield, Bill Ellern, Tom Safer, Frank Waller, David Okamura.

Called to order: The meeting was called to order at 11:10 am.

Chairman (Karl Lembke): Welcome to the July meeting of the LASFS’ Board of Directors and I would like to take this opportunity to welcome our new Board member, Gavin Claypool. // With a new member it is usually an occasion to change Board member areas of oversight. Oversight positions will be discussed at a later date. Gavin was elected Comptroller with one abstention. 

Minutes: The minutes of the Meeting of June 9, 2013, were accepted as presented.

New Members: There was 1 application for membership submitted by: Bryant Luba. Having paid his $5, he was accepted.

Treasurer: There is about $20,000 in the treasury.

30 Second Reports:

Chairman (Karl Lembke): No report.

Vice Chairman (Christian McGuire): There was a discussion about the LOSCON 2014-2018 hotel contract. Christian asked for and received Board permission to sign the hotel contract when it is signable. Christian mentioned that the new contract will have yearly room-rate raises or either $2 or $3 and the room bloc will be reduced. This was passed. // Westercon 2015 will be in San Diego. 

Secretary (Marty Cantor): No report.

Publications (Marty Cantor): Marty talked of producing a paper and on-line publication detailing our information about our Patron Saints. The paper version would be at his cost and he proposes to produce further (but limited) editions each year we have additional Patron Saints. He proposes that Michelle Pincus and Kay Shapero assist him. He also proposes to converse with those Patron Saints who are both alive and contactable to see if the information we have about them is correct – and if they wish to add anything. (I will get somebody else to write and edit my entry.) Idea approved by the Board.

Comptroller (Gavin Claypool): Gavin Claypool was elected the new Comptroller, replacing Michelle Pincus in that office.

Quartermaster/Supplies (Mike Thorsen):  Soda units sold: 26,438 units to date, 377 units this period. Soda money: $21,181.00 to date, $382.25 for this period. // About $40 was spent on operational supplies this month. // One of the toilet seats has developed a hairline crack. 

Library (Warren “Whisky” Johnson): Elayne mentioned that the library computer has died and she temporarily resurrected it. She is getting another computer.

Archives (Marcia Minsky): We have archives. She will be working with Debra Levin on archives, weeding out duplicates to create more space.

Physical Plant (Elayne Pelz): Air conditioning unit in other room has died (There is a major crack in the freon supplier. It costs $200 to refill it each time the repair-people “repair”). A new unit cost: 5 ton AC unit will cost $6425. Possibly we can add a duct into the computer area. It was moved to authorize an expenditure of up to $7000 for a new AC unit plus ducting if possible. This was passed unanimously.

AV Equipment (Rob Powell): No report to him about problems since May.

Events (Eylat Poliner): There was a Chili Cook-off in June, 4 people entered, many people consumed the chili. The Salad bowl has been postponed, and will  possibly be in October on that month’s 2nd Sunday.  // LOSCON 40: we sold 24 memberships at WESTERCON – there was much interest in LOSCON at WESTERCON. The LOSCON room block is now open and is on our web site.

Fund-raising and Recruitment (Michelle Pincus):  (See Marketing)

(Significant Others)

Marketing Committee (Michelle Pincus): Michelle showed the new bookmark. Michelle thanked Joyce Sperling for asking Sarah Clemens to donate artwork, Sarah Clemens for donating the art, thanking Michael Bloom and Elayne for all of their hard work., and the Board for  approving the budget. // North Hollywood is having a literature walk in October. Michelle is talking to the promoters about what we might do at that event. // West Hollywood Book Fair: the Board decided that the Fair was not what it once was and we should not spend the money on it as Elayne said we were getting no new members from it. We might get back to it in the future.

Club President (Eylat Poliner):  We have new programme people, Susan Fox and Gene Turnbow. We have a new food critic, Mark Poliner. // Mike Thorsen asked if there was a food budget for the Harryhausen Memorial and Eylat responded that as far as she knew, Charlie Jackson was running it as a pot luck affair.

WEB MASTER (Barry Gold): The new Standing Rules have replaced old ones. Asked Gavin for his e-mail address for the Board of Directors list. // Elayne has renewed for two years.

Agenda items:


                ??Westercon brand? There is currently no bid, nor rumor of a bid, for anybody wanting to run a WESTERCON in 2016. (Christian made this report.)

                Repeal Board Standing Rule #6 (regarding “zero tolerance” policy). Elayne moved that we remove Board Standing Rule #6 and let the club put it into the Club’s Standing Rules (#19). This was seconded and passed. Karl will review the current standing rules.

Eylat proposed we thank the outgoing procedural officers and to welcome the incoming procedural officers. They appropriate officers were thanked and welcomed.

Rob thanked Ed Hooper for attempting to get the computer club to meet here.

The next meeting of the Board will be on August 11, 2013.

Closed session: There was a very brief closed session.

Open Forum:

Adjournment: The Board adjourned its meeting at 12:30 pm.

Respectfully submitted,

Marty Cantor, Board Secretary

Last Updated ( Tuesday, 13 August 2013 )
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