Board Minutes, May 2012 PDF Print E-mail

Board of Directors meeting

May 6, 2012

Karl Lembke, Chairman

Marty Cantor, Secretary

Board Members in attendance: Karl Lembke, Mike Thorsen, Eylat Poliner, Bill Ellern, Marcia Minsky, Rob Powell, Marty Cantor, Christian McGuire, Arlene Satin, and Elayne Pelz. Warren “Whiskey” Johnson had an excused absence.

Members and Guests: June Moffatt, Patrick Fahey, Gavin Claypool, Matthew B. Tepper, Debra Levin, Ben Levin, Tim Trzepacz, Jeni Burr, Joe Zeff, Michelle Pincus, Shin, Lee Gold, Barry Gold, Tom Safer, Milt Stevens.

Called to order: The meeting was called to order at 11: 05 am.

Opening Remarks: The Chairman said, “I hope everybody had a good Cinco De Mayo and Star Wars Day.”

Minutes: The minutes of the Meeting of March 2012, were accepted as presented.

New  Members: These people paid their $5 and put in applications to join the Society: Melanie Hartman, Leone Hankey, and Lindsay Peet were accepted.

Treasurer: We are down to too little money do not spend it. Some ways of raising money  were discussed. (See the Treasurer for details.)

30 Second Reports:

Chairman (Karl Lembke): No report.

Vice Chairman (Christian McGuire):  No new vice, no old vice, no Edelweiss.

Secretary (Marty Cantor): Elayne and I went through the many shelves of software in the APA -L Room and most of the discs and other  impedimenta were thrown away.

Publications  (Marty Cantor): No report. Karl talked about having permissions ready for people and organiza- tions who might want photos and things we have access to.

Comptroller (Bill Ellern): No report.

Quartermaster/Supplies  (Mike  Thorsen): We are good on soap and paper towels. Soda units sold: 21,909 units  to  date,  590  units  this   period.  Soda  money:

$16,578.00 to date, $605.00 for this period.

Library (Warren “Whiskey Johnson): (No report from  video  curator.)  Elayne  said:   We  finally  got  the shelv ing we need and are waiting for Mike Donahue to come in and bolt it to the  wall. We are basically out of space.

Archives   (Marcia  Minsky): Archives are nice  and tidy.

Physical  Plant  (Elayne  Pelz): We have paid off the contractors  for  everything  done  to date.There are two more things to do around here but no money to do them: to replace the carpet  next door and to sandblast, patch, and paint the  outside of the building. However, the air conditioner on the other side of the building is not wor k- ing so I will be here, tomorrow, to find  out  why. The sense of the Board was to fix the air conditioner if it does not cost more than $1,000. // Karl reported that David Okamura has installed a drip system to water the lemon tree. Right now there are some  leaks in the timing unit but it got a bit dark before he could fix it on the day he set it up. A misting system is being considered.

AV  Equipment  (Rob  Powell): We’re having a lot of problems trying to balance out the DVD  and  VCR and some people are not understanding how it works. Some

people are mis-using the equipment because of the way it is set up.

Events (Eylat Poliner):  The Gala has been cancelled due to not being able to get guests,  but the Mah Jongg Tournament is going forward and, so far, we have 12 peo- ple interested in attending  it. It is being held on June 2. // LOSCON 39 (Christian). E-mails will be soon sent out to those who requested them, giving  them opt -out permissions. Soon there will be a  PR. // Marty men- tioned that ALL Saturdays are tied up with things on the big or little screens. It was decided to speak to this later in the meeting.

Fund-raising and Recruitment (Arlene   Satin): Arlene mentioned the panel with authors  we held last Saturday.

(Significant Others )

Marketing Committee (Arlene Satin): Good Reads is over 70 people, now. Non -LASFS members are joining. This is a good  place to go  to  socialize and talk about books and it is a good promotional tool. // The West Hollywood Library felt that the talk about Bradbury went well. We are talking with that library about trying a rea d- ing programme for Children. // There will be a reading programme here this Summer. // The  LASFS Limber Work-Out  seems  to  be  working  out  well.  //  Michelle men tioned the Pasadena Library reading programme

Club President (Marcia Minsky):

WEB MASTER (Barry Gold): Updated LOSCON pr o- gramme. The West Hollywood items were put up. Arlene mentioned how good Lee  and  Barry were doing good things on the web site – and got applause.

Open Forum:

June Moffatt mentioned that she had 16 boxes of books she got from her first husband who wanted t hem donated to  LASFS.  Arrangements  to  get  them  here  were  dis- cussed. // Christian mentioned that he and Eylat are pu t- ting together a collection of books for the Science Fiction Outreach Programme   they did this last year   they gave away several thousand books at the Chicago Com i- con and next year they will be doing it at a large Comicon in Texas. We could use money donations for postage.

Mike Thorsen put together photos of various club officers and was applauded for his efforts.

We went into a closed session.

Arlene Satin was named as the LASFS representative to

Enigma, the UCLA Science Fiction Club.

It was moved to expand dues to be payable at any non- paid event on weekend days. Passed unanimously.

A Town Hall meeting was deemed necessary.

Agenda Items:

Milt Steven’s petition for the change of parking hours on Aetna was discussed and distributed for signatures. Our next meeting will be June 10,2012.


Taken Away from previous meetings:

Elayne: contractors.

Mike Thorsen: equipment in kitchen.

Eylat:  parking  contact  from  Temple,  outside  signage. Parking is a dead issue. Elayne made a banner Eylat showed it to the Board.

Marty: board game group

Karl: Town Hall.

Arlene: Loitering in the clubhouse

We now have a Meyer lemon tree in the patio.

Adjournm ent: The Board adjourned its meeting 12:44 pm.

Respectfully submitted,

Marty Cantor, Board Secretary


Last Updated ( Sunday, 09 September 2012 )
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