Board Minutes - August 14, 2011 PDF Print E-mail
Board Members in attendance: Karl Lembke, Darnell Coleman, Mike Thorsen, Arlene Satin, Bill Ellern, Marcia Minsky, Rob Powell, Marty Cantor, Warren “Whiskey” Johnson. Excused absences: Christian McGuire, Elayne Pelz.

Members and Guests: Greg Bilan, Milt Stevens, Amy Horswill, Sherri Benoun, Tony Benoun, Heide Nichols, Jeni Burr, Timon Trzepacz, Frank Waller, Joe Zeff, Matthew Tepper, June Moffatt.

Called to order: The meeting was called to order at 11:15  am Opening Remarks: Welcome to the ultimate, regular  Board meeting at this venue.

Minutes: The minutes of the Meeting of July 10 were accepted as presented.

New Members: There were applications (and membership fees) from Carol Jimenez and Amelia Horswill.  They were  accepted, unanimously.

Treasurer:  The Treasurer was not present – she is at Worldcon

30 Second Reports:

Chairman (Karl Lembke):
  No report.

Vice Chairman (Christian McGuire): The Vice Chairman was at Worldcon.

Secretary (Marty Cantor):  I am meeting with Jeff Gauntt either tomorrow or Tuesday evening. We will finalize plans for the two cabinets and the counter he is building for the new APA-L Room. These necessary items will be ready and installed in time for our first meeting in the new building. I will coordinate with Paolo so that absolutely nothing Jeff and I do will impact remodeling. // The Secretary quoted what Elayne wanted into put into DE PROFUNDIS.

Publications (Marty Cantor): I am preparing a photo album of our move. (Explain.) Documented the wallpaper in both bathrooms.

Comptroller (Bill Ellern):  No report.

Quartermaster/Supplies (Mike Thorsen): Soda units sold: 19,078 to date, 238 this period. Soda money: $13,718.50 to date, $178.75 for this period. Our paper and other supplies are good for lasting through our move. // I have made signs which I have put on our doors. They state that we are moving on August 26, where we have moved to, and there is a map on the sign.s

Library (Warren “Whiskey” Johnson): We are 90% packed with mostly just supplies left. And new books and donations. What we hope to get up first in the new library is the “New Book Rack.” Charlie is turning in old videos at Amoeba for credit.

Archives (Marcia Minsky): The Archives are packed.

Physical Plant (Elayne Pelz): Elayne was not at the meeting. Karl mentioned a majority of the Board members getting together at a Thursday meeting when Elayne polled us about a good deal she could get on an air conditioning unit for the south building. We unanimously agreed, and it has been installed. Elayne says it not only works but is so quiet it cannot be heard in operation.

AV Equipment (Robert Powell): The equipment is being made ready for packing. // There will be a work party, next weekend, to remove anything left on the walls.

Events (Darnell Coleman): LOSCON (Arlene): Membership is per normal for this time of year. We will have a presence at ConJecture (San Diego). PR2 just went out. // Karl reported that he has been in contact with the WestWays magazine and that LOSCON will be in the November/December issue of that magazine as one of the five places to drive to. // Tim reported that D.I.G. is going well and he is looking forward to a room at LOSCON. He is also looking for somebody to run a modeler’s workshop. // There was a long conversation about cross-training people in the running of LOSCON. // Eylat Poliner has volunteered to coordinate food for the “building warming” and the Board accepted this.

Fund-raising and Recruitment (Arlene Satin): We will be at the West Hollywood Book Fair again this year.

(Significant Others)

Marketing Committee (Arlene Satin)
: Bookmarks will be ordered in Arlene’s copious free time.

Club President (Marcia Minsky): There is a majority of our stuff packed and ready to be moved.

WEB MASTER (Barry Gold): Barry was not here and he did not pass on to the Board any reports.

Agenda Items:

Marty Cantor: building naming
. There was a long discussion about our current building names and the desire to pass on those names to parts of our new building. It was Moved, Seconded, and Passed that there be plaques for why things were named for given people and transferred to the new building and these reasons be put on plaques to be put in the appropriate places in our new building so that people could then understand why we have given these names to our structure. It was decided that we would just do this for the four main names: The Paul Turner Building, Building 4SJ, The Null Space, and Freehafer Hall. This was passed unanimously. // It was discussed that we need a hagiography committee and that the Chairman should appoint this committee. Heide Nichols, Matthew B. Tepper, and Arlene Satin were appointed to this committee by the Chairman.

Tim: Wi-Fi. Tim is looking into an internet connection at the club. Tim gave a preliminary report but will have more information at our September meeting. Tim is now an Investigative Committee.

Open Forum:

The next meeting will be on September 11, 2011. In our new building.

Heide had Tony present us with several all-weather Code of Conduct signs for our new building. The Board gave her a round of applause.

Take-Aways: Nothing was listed.

Taken Away from previous meetings:

Christian handling the making a badge for the person who is to pick up stuff from UPS.

Adjournment:  The Board adjourned its meeting at 1:09 pm.

Respectfully submitted,
Marty Cantor, Board Secretary
Last Updated ( Monday, 12 September 2011 )
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