June Board Meeting (June 12, 2011) PDF Print E-mail
Board Members in attendance: Karl Lembke, Darnell Coleman, Mike Thorsen, Arlene Satin, Bill Ellern, Elayne Pelz, Marcia Minsky, Rob Powell, Marty Cantor, Christian McGuire, Warren “Whiskey” Johnson.

Members and Guests: Greg Bilan, June Moffatt, Don Wenner, Joan Steward, Barry Gold, Lee Gold, Tony Benoun, Sherri Benoun, Timon Trzepacz, Michelle Pincus, Jeni Burr, Matthew Tepper, Joe Zeff, Mary Ann Canfield, Frank Waller.

Called to order: The meeting was called to order at 11:12  am Opening Remarks: None.

Minutes: The minutes of the Special Meeting of May 1 were accepted as presented.

New Members: There were applications (and membership fees) from John Powell, Dana Ginsberg, Ambrose Hawkins, Anna Poliner, Kimberly Rose, and Roger Rose. All were accepted, unanimously.

Treasurer:  We have money – and the treasurer is spending it! See the treasurer for details about the amount.

30 Second Reports:

Chairman (Karl Lembke):  No report.

Vice-Chairman (Christian McGuire): No report.

Secretary (Marty Cantor):  No report.

Publications (Marty Cantor): DE PROF continues on time on its monthly schedule. // Lee Gold reports that Heide Nichols has written directions for taking public transportation to the new clubhouse, and it will be moved from its NEW BUILDING page on our web site to the front page after we move. // Lee will be having cataract surgery on July 15 and will temporarily not be able to do anything on our web site until she recovers from the surgery.

Comptroller (Bill Ellern):  No report.

Library (Warren “Whiskey” Johnson): Books are being boxed for the move. We are still lending books until just before the move. The library will be down for a month or two for the move. We are still getting books – PLEASE check them out.

Archives (Marcia Minsky): Marcia thanked the archive committee members for helping with the sorting and packing of items.

Physical Plant (Elayne Pelz):  There is nothing exciting here.

AV Equipment (Robert Powell): We are breaking down the equipment in the computer room. We will be setting up electrical stuff for the new building, soon.

Quartermaster/Supplies (Mike Thorsen):  Soda units sold: 18,601 to date, 683 for this period. Soda money: $13,539.75 to date, $512.75 for this period. Replaced the paper goods. We also replaced the charcoal grill with a propane unit.

Information Officer (Arlene Satin): There was no report.

Events (Darnell Coleman): Arlene says we are invited to the IMAX theatre again. // LOSCON will happen. // Tim says he would like to have a D.I.G. meeting on the first Wednesday of July. This was okayed by the Board – and we just hoped the D.I.G. people would not mind there being boxes everywhere.

Fund-raising and Recruitment (Arlene Satin): No report.

(Significant Others)

Marketing Committee (Arlene Satin): We have been again invited to the IMAX theatre. // We will be doing Book Faire stuff soon. // And we may change the bookmark picture to one by Jack Harness.

Club President (Arlene Satin): Joy to the World, my term of office is ending.

Web Master (Barry Gold): I am updating the Donor Page. // E-mail addresses for new officers will take effect about July 7.

Agenda Items:

Jeni Burr: ComiCon info – Jeni had questions about a table at ComiCon. “Monstro request” information. Jeni wanted information about acquiring Monstro and we pointed out that we had sold it along with the building. We also told her the new owner of our building might want to get rid of it, but it was also pointed out to her the probable impossibility of moving it, considering how difficult it was to move to its present location (plus it had probably sunk into the asphalt).

Michelle Pincus: Lemon Tree questions:  asking about transplant. It was pointed out to her that our resident expert in such things, Don Fitch, pointed out the impracticality of this species of lemon tree in our new courtyard, instead recommending a dwarf variety.

Elayne Pelz: Can Renovations, the Reno Worldcon, borrow equipment from us? Yes – provided they return it to us at our new building so that we do not have to do the moving of these items.

    Building matters: address, carpet, cleaning, etc.

Should we keep old Green Cards? It was decided that we will throw them out?

Should we keep old attendance records? It was decided that we will throw them out and we should only keep items with dates on them.

Which address should we use for our new building? After discussion it was moved and seconded that we adopt 6012 Tyrone as our main address. The vote was 8 in favour, 2 opposed, with 1 abstaining.  

(At this point, Christian wanted it minuted that the White Building is named the Paul Turner Building and that Freehafer Hall is in it. Christian felt that this was important as too many people believe that Freehafer Hall is the name of the building – and that is not the case.)

Elayne pointed out that the interior of the White Building will be patched, painted, and cleaned. We will be building the east end of the Monstro area.

The question arose as to what do we need for flooring in the White Building? Various flooring items were discussed. Ceramic tiles for bathrooms and bamboo for the rest of the White Building if this is not too expensive.

As of right now, the 26th of August is a 1-day Move Day. We want Massive Work Parties on the 27th and 28th to put things away. Currently, we are scheduling September 1 as the evening of the first meeting in our new building. // We need a quote on a new, solid ceiling, and it appears that a new solid ceiling will cost us less than a drop ceiling. We need a quote on a new Dais. Elayne pointed out that there is a whole ecology underneath the old dais. Elayne also mentioned that new member Jeff Gaunt will build items for the APA-L Room and other things in the new building. // Parking: Elayne mentioned that there were 16 spaces without restrictions within a half block of us. We need volunteers to get permission to use the Orange Line overflow parking lot and to change the parking restrictions. (These will be gotten from the Orange line and City of Los Angeles Parking Regulations.)

Phone and trash will be set up at the end of August. We need a shed in the courtyard area. TuffShed has something we can use for our patio. // We got $700 from the person running the poker school so that he could stay 1 extra week in the Yellow Building. // The courtyard will be named The Null Space. Whiskey will seal the sidewalks where flora is growing. // We will take our old sign, and we should discuss what to put into sign boxes at the new building. We also need a committee to design new signs and other decorations. (A committee of volunteers was formed: Elayne will be chair, and Marcia, Arlene, Rob, and Greg Bilan will be on the committee.) Elayne will print up a plastic name sign for the wall. Tim volunteered to design the sign.

There will be a work party next Sunday. There was applause and a vote of thanks to Elayne for all of her work on the new building.

Open Forum:

The next meeting will be on July 10, 2011.

The soda machine will not be filled after the July Board meeting so that it will be easier to move in August.

Take-Aways: (Technically none, but the work party people will continue their necessary work. – ed.)

Taken Away from previous meetings:
Heide will take care of getting an outside “Code of Conduct” sign
Weeds have been rounded up.
Christian is handling getting a badge for the person who picks up stuff from UPS.

Adjournment:  The Board adjourned its meeting at 1:14 pm.

Respectfully submitted,
Marty Cantor, Board Secretary
Last Updated ( Monday, 11 July 2011 )
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