February, 2009 BoD Minutes PDF Print E-mail
Board Members in attendance:: Karl Lembke, Darnell Coleman, Elayne Pelz, Christian McGuire, Marcia Minsky, Tadao Tomomatsu, Arlene Satin, Milt Stevens, Mike Thorsen, and Robert Powell
Members and visitors in attendance: Barry and Lee Gold, Heide Nichols, Greg Barrett, Sherri Benoun, Tony Benoun, Greg Bilan, Marty Cantor, Robbie Bourget, Fred Lazzelle, Joe Zeff, Joyce Sperling, Bill Ellern, Anne Morrel, Kathy and Scott Beckstead, Michelle Pincus, Jennifer Burr, and John DeChancie.

The Meeting started at 11:11.

The Minutes from the last meeting were corrected and approved.

Chairman (Karl Lembke): No report.

Secretary (Darnell Coleman): I’ll know the names of the people in the audience in three months.

Treasurer’s Report (Elayne Pelz): (See the Treasurer for the amounts.) Elayne filed the LASFS taxes, and she also brought up that it is yearly dues time.

Quartermaster (Mike Thorsen): Vending machine-Machine units sold to date $10,524 / this period 339 to date. Total sales to date $6,796.00/ $254.95 this period. A written report was given to the Secretary.

Comptroller (Christian McGuire): Boskone 46, run by NESFA, is running 60 members lower than last year. Nationally conventions are down in attendance. We need to be careful with LOSCON budgeting.

New Members: C Anita Nunez, Tim and Serena Powers were approved for membership. 9-0-1

Facilities (Tadao Tomomatsu): The APA-L room roof is leaking.

Library: Elayne Pelz reported that the Librarian, Vanessa Van Wagner, is stepping down as LASFS Head Librarian. Moved by the Board to Applaud and thank Vanessa Van Wagner for all her Hard Work in the Library. Elayne was appointed Interim Head Librarian, assisted by Darnell Coleman as Acting Librarian.

Events (Marcia Minsky): LaLaCon is on the calendar, the 75th Anniversary, Westercon, and LOSCON is moving along. LOSCON 35 turned in $6,300.

There are two groups interested in meeting at the clubhouse. The groups that were brought up were Enigma of UCLA and a group that discusses books on Physics. We would like to make sure that the groups we may look for or come to us aren't detrimental to the Society. Milt Stevens said that we need a liaison for the UCLA science fiction fandom group, Enigma. Arlene Satin said we should go to the two groups for more information. Heide said she would see member Wendy Newton to see if she wanted to be liaison between LASFS and Enigma. Robert Powell stated the 3D group tried the clubhouse twice and discovered it wasn't filling their needs. Bill Ellern said we need to work with other Science Fiction and Fantasy groups.

Webmaster Liaison (Milt Stevens): The website is active, and Forry Ackerman should be removed as advisor to the BoD. Christian McGuire brought a motion that Forry Ackerman should not be removed as an advisor to the board though he is dead as Death Shall Not Release Him;, he just won't be coming to coming to the BoD meetings, and the Board can't communicate with him but still he should remain an advisor. The motion passed, 8-2-0

\Marketing (Arlene Satin): I am working on the Book Fair and the Star Trek Enterprise opening. Also, I am working with a Terry Pratchett discussion group and a Psychic book discussion group. Elayne said, “The only problem is that most weekends are filled and that they have to donate 30-60 dollars per meeting but the first  6 months are free.” Scott Beckstead, “Have them become members and pay dues.” Milt said, "We want them to join LASFS." The Marketing Committee is working on the next Book Fair/ The West Hollywood Book fair for 2009. Marketing is working on representing LASFS at the "STAR TREK" opening day.

Elayne as Calendar Scheduler pointed out that most weekends are filled.   She also noted that groups would have to donate $30-$60 per meeting; however the first 6 months would be free.

Elayne Volunteered to call the Roofer for the Front Building to check and repair the Apa-L room Section.



Forrest J Ackerman Memorial:   Karl thanked Tadao and his minions for making the Memorial to Forry Ackerman successful. Tadao thanked the people who helped (like Mike Thorsen), and also thanked the Chairman of the BoD, The BoD, the President, and the Attending Membership at the Memorial.

BY-LAWS: Anyone who has any questions about the By-Laws should note that the Bylaws have to be printed in the society newsletter. Milt motioned for the BoD to accept the Society Bylaws for the club and if anyone wants a hard copy to contact Elayne. The Bylaws and Standing rules were then put forth in the meeting. Tthe By-laws passed 10-0 and then the Standing Rules passed 10-0. There should be a Thursday meeting   set aside for a reading of both.   Motion-Passed 10-0

LOSCON 37-Bids:
        Heide Nichols-Theme 2010 Odyssey; Elayne Pelz-Treasurer, Christian McGuire-Hotel Liaison.
        Bill Ellern-. To boldly explore time and space using Fantasy and Science Fiction. Elayne Pelz-Treasurer, Christian McGuire-Hotel Liaison.
       Greg Bilan- Theme: Quest for the Forgotten Lands; Liz Mortensen will be Vice Chairman Elayne Pelz-Treasurer, Christian McGuire Hotel Liaison.
       Sherri Benoun and Scott Beckstead- Theme: Operation Chaos, Elayne Pelz-Treasurer, Christian McGuire Hotel Liaison.

Christian McGuire said that the person(s) elected as LOSCON chair must be willing to be Chair. The Chair of LOSCON needs to be proactive. Elayne moved that all four bids be sent to the club and this was passed, 10-0.

Fundraising- For Zazzle.com, we provide the art and they make the stuff. We need to get a group to set price and art. Elayne warned that if we get too much money for this fundraising procedure, this could make us do more tax forms. Chairman appoints the committee.

Marty Cantor-has a proposition to manage De Profundis. The newsletter would become owned by Marty Cantor who will run it like it was when the club had it. Marty will treat as a private newsletter. There will be an electronic newsletter. It will basically be the same as before.

The Registrar, Michelle Pincus, wanted the page one sheet of the calendar for the guests. It was moved to allow Marty Cantor to have De Profundis until at such a time as the Board removes the name. This was amended that the zine can be taken from his estate and the motion was passed 9-0-1.

Gallifrey One's Chairman: Robbie Bourget requested the use of several pieces of LASFS equipment. Gallifrey One would like to in kind donate $350.00 to the LASFS.

Christian McGuire of the 75th Anniversary Committee requested a line budget of $500.00 for Admin Costs.

Open forum:

Tadao pointed out that we had other clubs that were beneficial to us and a benefit to fans.

Point of information- The lemon tree was trimmed.

Christian moved to adjourn and the meeting adjourned at 1:10

Last Updated ( Tuesday, 16 June 2009 )
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