Marty Cantor's Rewritten Board Minutes: November, 2008 PDF Print E-mail


Submitted by Marty Cantor, as a rewrite of Darnell Coleman's Board Minutes


Board of Directors meeting, November 9, 2008
Karl Lembke, Chairman
Darnell Coleman, Secretary

Board members: Attending - Karl Lembke, Bob Null, Darnell Coleman, Elayne Pelz, Christian McGuire, Marcia Minsky, Tadao Tomomatsu, Arlene Satin, Milt Stevens, Mike Thorsen. Excused Absence - Bill Ellern. Members: Sherri Benoun Tony Benoun, Joe Zeff, Michael Pell, Heide Nichols, Greg Bilan, Marty Cantor.

The Chairman started the meeting at 11:10 am with the comment that Forry Ackerman was not dead.

The Minutes were unanimously approved as corrected.  

New member Bob Mutaschio was approved.

Treasurer: $89,000 in bank.

Vice Chairman: Continuing the updating of the past members list, the computers are working on this, and Robert Powell can confirm this.

An interesting topic came up. The question: was Forry Ackerman an original member or a charter member of LASFS? Christian McGuire said that Forry was a charter member. Milt Stevens said that all members who joined LASFS before 1937 were given charter membership. There was a statement about whether any other charter members were still alive.

Secretary: An attendance list was made for this meeting. The Secretary thanked the Board for helping him, via e-mail, with the minutes.

Library: No report.

Physical Plant Management: No Report.

AV equipment: The amplifier is not working, and it is being repaired. The connector cables weren’t connected to the video equipment so the AV Board member is looking for the person who is, or the persons who are, disconnecting the video equipment wires and not reconnecting them again.

Quartermaster: Reworked the key light to replace it with an LED light, The Quartermaster is discontinuing Pepsi sales because only one was sold in two months. Quartermaster turned in his report.

Events: No report on LaLaCon.

Loscon 35:  600 room nights. Membership-702.

Loscon 36: moving right along.

Westercon: moving along nicely; Pasadena 2010 moving right along. Fund raising and recruitment: Pass out was given to the Donation of Art so this could be approved. Arlene Satin wants the DOA adopted.

Marketing: Arlene Satin said that the last library book reading will be on December 8th, with the book being Nightmare before Christmas. The reading program will be done every other month next year, but in the summer the program will be done every month. The Marketing group is looking for more things to do, so the Board is requested to come up with ideas.

Tadao Tomomatsu asked, “Is the 75th Anniversary an event?” Arlene said it was an event. Marketing will make a list of places where the 75th Anniversary can take place. The Yearbook is being worked on. We are moving along. Christian McGuire will report on the 75th Anniversary at the next board meeting.

Club President: We have selected a Forry Award winner, Joss Whedon.

Agenda Items

Bylaws Committee: Bylaws recommendations were passed out. Look on the notebook for discussion. Elayne passed out three sets of pages:  

The Standing Rules of the Board of Directors of the Los Angeles Science Fantasy Society, Inc. This has not changed and the rules were just renumbered.  This was moved, seconded, and unanimously approved.

The Standing Rules of the Los Angeles Science Fantasy Society, Inc. The only change is the Pillar of the LASFS. Other changes of the way some paragraphs are written are shown in red, and they will be corrected when the Rules are approved. Moved, seconded and unanimously approved. Michael Pell asked if the Parliamentarian gets his copy of the rules. Elayne said they will be provided. Joe Zeff asked when the membership would vote for the By-laws. Elayne replied after they are approved by the Board.

The Bylaws of the Los Angeles Science Fantasy Society, Inc - due to the large amount of information, it was agreed by the Board that this will be taken home and looked at for a month before any motions to approve are done.
The copier choice and two copier contracts were brought to the Board by Arlene. There was a pass out from Ameritech that was given to the Board. The bid from Ameritech was brought to the Board for the copier. Arlene wanted to know when the copier will be bought. The Board needs an answer.
The Chairman said that we need a better machine than the Gestetner; we need to buy a faster machine. Marty Cantor - The bid for the color copier is too expensive. Milt Stevens - We don’t need a color copier; we can still use black and white copies. We will probably not be replacing the Gestetner until it breaks. Arlene - We can’t wait till the Gestetner falls apart. Christian McGuire - We can take our time if the Gestetner breaks. We only put on one con a year. Also we can go to an outside service like Kinko's. We don’t do three cons so we don’t need to hurry. Cost benefit analysis needs to look up concerning outside venders.

Mike Thorsen - What is the cover price that we charge for printing DE PROFUNDIS and APA-L? We never charge for copies for those who are doing club's business. Marty replied that the club asks for a donation for those who use the copier for non-club business; the rate chart is inside the printing room. Marty offered the club the use of his color laser printer for color prints for a competitive fee. Darnell - What about time to get the copies done by outside place like Kinko's? Wouldn’t there be a delay due to laziness? (I think I pointed out that copy shops charge much more than in-house printing. – ed.)

3D Creative Force wants to use the clubhouse. Tadao vouched for them for two Tuesdays a month. Robert Powell will be the club liaison to the group. They are an open group. They are looking for people. They are looking for a place, but they are looking at different facilities. They are a 3D viewing and promotion group. 3D Creative Force is approved to use the Clubhouse for on a temporary basis and will be reevaluated in February. The vote - 9 approval, 1 abstention.

Arlene brought up low attendance on Fridays. The recommendation is to have the club open for two times a month rather than four times a month because of low attendance in the clubhouse. The club is losing money, and the cost of running the facilities for a group that has a low turnout is not worth the use of the clubhouse. Arlene focused on the Friday night meeting, but Elayne expanded this to other groups: Tripe, Estrogen Zone, and FWEMS. Elaine made the motion:  Move that the LASFS be open only 2 Fridays a month, and that FWEMS, TRIPE and Estrogen Zone be limited to 6 sessions per year. Christian McGuire said that this motion will save Mike's life by giving him chances to stay at home more.  This was said in a joking manner but it had truth in it. Mike Thorsen did not comment. Darnell said could we try this for 3 months. Motion - 9 ayes, 1 nay, and the motion passed. Tom Safer Cartoon Time is not included in the motion. Mike - We may need to solicit donations for second Sunday food or we could go potluck.

Bob Null wants the Board to consider buying a new DVD and VCR for the club.  Arlene asked if an A/B switch will do. Michael Pell said that a combo DVD/VCR machine costs $220 at Fry’s.  The request does not need the Board’s approval; if the AV department has a budget, then they can get the item. Mike Thorsen - Combo VCR and DVD. Video channel on the video amplifier needs to be changed. Christian will tell the club about the changes at the meeting on Thursday.

Art Donation Form and the By-laws were both well-reviewed by each Board member.  Arlene requested a reply from Board members by email within two weeks.

Motion to adjourn the meeting by Christian McGuire. It was seconded; the meeting was adjourned at. 1:00 pm.
Last Updated ( Sunday, 29 March 2009 )
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